Mailcow Import Export ToolMailcow Import Export Tool
Web-based admin tool for Mailcow to bulk import/export domains, mailboxes, and aliases via CSV or forms
Mailcow Import Export Tool
Web-based admin tool for Mailcow to bulk import/export domains, mailboxes, and aliases via CSV or...
Screenshots
Overview
Tired of wrestling with one-by-one edits in Mailcow’s admin panel? The Mailcow Import Export Tool is built to take the pain out of large-scale email server changes. Whether you’re onboarding an entire company, migrating hundreds of users, or just keeping your domains neat and tidy, this PHP-based web interface makes it fast, accurate, and repeatable.
With full CSV support, manual entry options, and direct integration with the official Mailcow API, you can manage domains, mailboxes, and aliases in bulk—without touching the database or risking downtime. From one central dashboard, you’ll import, export, analyze, and monitor your Mailcow instance like a pro.
Why you’ll love it
- 🚀 Bulk everything – Upload a CSV, hit “Go,” and watch hundreds of mailboxes or aliases appear in seconds.
- 🛡 Safe & API-only – No direct database writes, just secure, authenticated API calls.
- 🌓 Looks great anywhere – Responsive Bootstrap 5 UI with automatic dark mode.
- 📊 Stay in control – Domain analyzer, outbound email monitor, and sync tools included.
- 💾 Built-in backups – Export all objects to CSV for audits or off-platform storage.
- 🔒 Locked down – Password gate, CSRF protection, and optional IP allowlist keep things secure.
Perfect for:
- System administrators running multi-tenant Mailcow setups
- Hosting providers onboarding/offboarding large client batches
- MSPs managing recurring maintenance for customer email systems
Stop clicking through endless admin pages. Bulk manage your Mailcow the smart way.
Features
📥 Mailbox Batch Operations
Create multiple mailboxes at once with custom passwords, quotas, forwarding rules, and force-password-change options.
🌐 Domain Migration Tools
Add, transfer, or deactivate domains in bulk, complete with descriptions and quota settings.
📂 Full CSV Import/Export
Seamless migration between Mailcow instances or backup to disk—supports UTF-8 and large file sizes.
✏ Manual Entry Interface
Perfect for small changes without uploading a CSV—just fill out the form and save.
🧪 Domain Analyzer
Run instant configuration checks to verify DNS, quota, and activity status for each domain.
📈 Outbound Email Monitor
Track outbound message counts to spot unusual activity before it becomes a problem.
🔄 Sync Manager
Keep your Mailcow instance synchronized with an external “source of truth” file or system.
Requirements
- PHP 8.1 or higher – with curl, json, and openssl extensions enabled
- Web server – Apache or Nginx (HTTPS strongly recommended)
- Mailcow server – running and accessible over HTTPS
- Mailcow API key – with permissions for domains, mailboxes, and aliases
Instructions
For full instructions see this post: Full Documentation
Configure the Tool
-
Open the configuration file
Navigate to
includes/config.phpin the tool’s folder.
Edit with your specific settings:
<strong> <b> <?php // includes/config.php // Base URL of the Mailcow instance (no trailing slash) $mailcow_base_url = 'https://mail.yourdomain.com'; // Mailcow API key with appropriate permissions $mailcow_api_key = 'YOUR_API_KEY_HERE'; // Password to protect access to the tool $password_protect = 'YOUR_SECURE_PASSWORD_HERE'; // Optional: Site name for branding $site_name = 'Mailcow Management Tools'; // Optional: Base URL for magic links (if using Fail2ban manager) $site_base_url = 'https://tools.yourdomain.com'; ?> </b> </strong>
Configuration Parameters Explained:
$mailcow_base_url – Full URL to your Mailcow instance (no trailing slash).
$mailcow_api_key – Mailcow API key with read/write permissions for domains, mailboxes, and aliases.
$password_protect – Strong password to restrict access to the tool.
$site_name – Optional branding text for the tool’s interface.
$site_base_url – Optional URL used for generating certain links in advanced features.
Save and test:
Make sure your server has PHP 8.1+ with curl, json, and openssl enabled.
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| Category | Scripts & Code / PHP Scripts / Miscellaneous |
| First release | 14 August 2025 |
| Last update | 25 August 2025 |
| Software version | PHP 7.4, PHP 8.0, PHP 8.1, PHP 8.2, PHP 8.3, PHP 8.4 |
| Files included | .php, .css, .html, Javascript .js |
| Tags | bootstrap, hosting, csv, admin panel, domains, bulk import, dark mode, api integration, mailcow, email migration, bulk export, aliases, mailboxes, sysadmin, msp |
