Supplier Order Notifications Lite for WooCommerce

Stop forwarding WooCommerce orders manually.

Supplier Order Notifications Lite for WooCommerce sends product-specific order emails to the right suppliers, staff, warehouses, or fulfillment partners — with only the order lines they need to see.

It is built for WooCommerce store owners who manually forward order details to vendors, internal staff, warehouse teams, dropshippers, or fulfillment partners. Instead of sending the full order to everyone, this plugin helps you route only the relevant product lines to each recipient.

What it does

Supplier Order Notifications Lite for WooCommerce helps you:

- Send WooCommerce order notification emails to suppliers, staff, warehouses, and fulfillment partners.
- Match order items by product, product category, or shipping class.
- Send each recipient only the order lines that match their rules.
- Hide prices for selected recipients when needed.
- Hide customer email, phone, billing address, or shipping address per recipient.
- Control sending by payment method, shipping method, and order status.
- Log successful and failed notification attempts.
- Manually resend supplier notifications from the WooCommerce order screen.
- Preview notification emails before sending.
- Use WooCommerce CRUD APIs and support HPOS.

Why it is useful

Many WooCommerce stores work with different suppliers, warehouses, staff members, or fulfillment partners. Manually copying order details, hiding sensitive information, and forwarding only the right items can take time and create mistakes.

This plugin keeps the workflow simple: create recipients, create matching rules, and let WooCommerce order events trigger the right notification emails.

It is especially useful when one WooCommerce order contains products handled by different suppliers or fulfillment teams. Each recipient receives only the product lines that are relevant to them.

Key use cases

- Notify Supplier A only when Supplier A products are sold.
- Send warehouse teams only items from a specific shipping class.
- Notify internal staff for selected product categories.
- Hide prices from fulfillment partners.
- Hide customer contact details from third-party recipients.
- Send manufacturer-direct items to the right partner.
- Route refrigerated, fragile, oversized, or special-handling items to the correct warehouse.
- Resend a supplier email manually from the order detail screen.

Features

- Recipient management for suppliers, staff, warehouses, and fulfillment partners.
- Product-based notification rules.
- Category-based notification rules.
- Shipping-class-based notification rules.
- Payment method conditions.
- Shipping method conditions.
- Order status trigger support.
- Recipient-specific price visibility.
- Recipient-specific customer data visibility.
- Product-line filtering so each recipient sees only relevant items.
- Manual resend box on the WooCommerce order screen.
- Notification logs with status, recipient, order ID, event key, and send time.
- Email preview screen.
- WordPress admin UI under WooCommerce > Supplier Notifications.
- HPOS-compatible WooCommerce order handling.
- Uses your existing WordPress mail setup through wp_mail.

Recipient management

Create recipients for different operational roles, including:

- Suppliers
- Staff
- Warehouses
- Fulfillment partners

Each recipient can have its own email address, recipient type, internal notes, and visibility settings.

Rule-based notifications

Create notification rules based on:

- Products
- Product categories
- Shipping classes
- Payment methods
- Shipping methods
- Order status triggers

This allows you to control who should receive order details and when the notification should be sent.

Only matching order items are included

When a WooCommerce order contains items for multiple suppliers or warehouses, this plugin splits the order lines by rule.

For example:

- Supplier A receives only Supplier A products.
- Warehouse B receives only items assigned to Warehouse B rules.
- Staff members can receive only the product categories they manage.

This helps reduce unnecessary forwarding, manual editing, and accidental sharing of irrelevant order details.

Visibility control

You can control what each recipient is allowed to see.

Per recipient, you can choose whether to show or hide:

- Product prices
- Customer email
- Customer phone
- Billing address
- Shipping address

This is useful when suppliers or fulfillment partners need product and shipping details, but should not receive full customer or pricing information.

Manual resend

The plugin adds a Supplier Notifications box to the WooCommerce order screen.

From the order detail screen, administrators can manually resend notifications to selected recipients. Manual resend actions are logged separately, so you can track what was sent and when.

Notification logs

The plugin records notification activity, including:

- Order ID
- Recipient
- Recipient email
- Rule/event information
- Success or failure status
- Send time
- Manual or automatic send mode

The email body itself is not stored in the log, helping avoid unnecessary storage of sensitive customer data.

Email preview

The Preview screen lets administrators check the generated notification output before sending.

The preview reflects the recipient visibility settings, including price visibility and customer data visibility.

HPOS support

Supplier Order Notifications Lite for WooCommerce uses WooCommerce CRUD APIs for order handling and is designed to work with HPOS.

HPOS was tested ON and OFF.

What this plugin does not do

This plugin is intentionally lightweight.

It does not include:

- SMTP configuration.
- External email API integration.
- SendGrid integration.
- Mailgun integration.
- Brevo integration.
- Amazon SES integration.
- PDF purchase orders.
- PDF packing slips.
- Supplier login portals.
- Vendor dashboards.
- ERP integration.
- Inventory synchronization.
- Automatic supplier stock sync.
- Full dropshipping automation.
- SMS, WhatsApp, or Slack notifications.

Important:

This plugin sends WooCommerce order notification emails using your WordPress mail setup. It does not replace SMTP, ERP, dropshipping, or supplier portal systems.

Requirements

- WordPress 7.0 or higher.
- WooCommerce 10.0 or higher.
- PHP 7.4 or higher.
- WooCommerce must be installed and active.
- WordPress mail sending must be working on your site.
- Administrator access is required for setup.

Compatibility

Tested with:

- WordPress 7.0
- WooCommerce 10.0.0–10.9.1
- PHP 7.4.33 and PHP 8.3.31
- HPOS ON and OFF

Tested with every available WooCommerce release from 10.0.0 through 10.9.1 on WordPress 7.0 / PHP 7.4.33, with HPOS ON and OFF.

Additional PHP 8.3.31 spot-checks were completed for WooCommerce 10.0.0, WooCommerce 10.5.0, and WooCommerce 10.9.1.

Files included

- Installable WordPress plugin ZIP.
- Codester main ZIP package.
- English documentation.
- Quick start guide.
- FAQ.
- Changelog.
- README.
- LICENSE.
- Translation template.
- Preview image PNG.
- Icon image PNG.
- 9 PNG screenshots.
- PHP source files.
- CSS admin styles.
- JavaScript admin helper.
- Email template.
- Admin templates.

Screenshots

1. Recipients List — manage suppliers, staff, warehouses, and fulfillment partners.
2. Recipient Editor — configure recipient type, email address, notes, and visibility options.
3. Rule Setup — route order items by product, category, shipping class, payment method, shipping method, or order status.
4. Visibility Options — control whether each recipient can see prices, customer contact details, billing address, or shipping address.
5. Order Metabox — view supplier notification tools directly inside the WooCommerce order screen.
6. Manual Resend — resend selected supplier notifications from the order detail screen.
7. Notification Logs — track sent notifications, recipients, order IDs, event keys, and send status.
8. Email Preview — captured from the plugin-generated preview output for a real WooCommerce test order and recipient.
9. Sent Email Example — captured from the plugin-generated email HTML using real test order data and the test mail capture environment.

Screenshots #1–#7 show live WordPress/WooCommerce admin screens. Screenshots #8–#9 show real plugin-generated email output rendered as standalone HTML for a clean, readable marketplace presentation.

Installation

1. Download the main ZIP package from Codester.
2. Extract the package on your computer.
3. Inside the package, find the installable plugin ZIP:
   supplier-order-notifications-lite-for-woocommerce.zip
4. Go to WordPress Admin > Plugins > Add New > Upload Plugin.
5. Upload the installable plugin ZIP.
6. Activate the plugin.
7. Make sure WooCommerce is installed and active.
8. Go to WooCommerce > Supplier Notifications.
9. Create recipients such as suppliers, staff, warehouses, or fulfillment partners.
10. Create notification rules based on products, categories, shipping classes, payment methods, shipping methods, or order status.
11. Use the Preview tab to check the email output.
12. Place a test order and confirm the notification logs.
13. Use the order screen Supplier Notifications box for manual resend when needed.

How to use

Step 1: Create recipients

Go to WooCommerce > Supplier Notifications > Recipients.

Create one or more recipients, such as suppliers, staff members, warehouses, or fulfillment partners.

Step 2: Configure visibility

For each recipient, choose whether they can see prices, customer contact details, billing address, and shipping address.

Step 3: Create rules

Go to the Rules tab and create rules based on products, categories, shipping classes, payment methods, shipping methods, or order status.

Step 4: Preview the email

Use the Preview tab to check what each recipient will see.

Step 5: Test with a WooCommerce order

Create or use a test order and confirm that the correct recipients receive only the matching order lines.

Step 6: Check logs

Use the Logs tab to confirm successful and failed notification attempts.

Step 7: Resend manually when needed

Open a WooCommerce order and use the Supplier Notifications box to manually resend notifications.

FAQ

Q: Does this plugin send emails through SMTP?

A: The plugin uses your existing WordPress mail setup through wp_mail. It does not include SMTP configuration.

Q: Can each supplier see only their own products?

A: Yes. The plugin matches order items by product, category, or shipping class and sends each recipient only the matching order lines.

Q: Can I hide prices from suppliers or fulfillment partners?

A: Yes. Price visibility can be controlled per recipient.

Q: Can I hide customer contact details?

A: Yes. Customer email, phone, billing address, and shipping address visibility can be controlled per recipient.

Q: Does this plugin create PDF purchase orders?

A: No. PDF generation is not included in this Lite version.

Q: Does this replace a supplier portal?

A: No. It sends order notification emails only. It does not create supplier accounts or dashboards.

Q: Is HPOS supported?

A: Yes. The plugin uses WooCommerce CRUD APIs and was tested with HPOS ON and OFF.

Q: Where is the settings page?

A: Go to WooCommerce > Supplier Notifications.

Support

Created by SG Group.

For support, please contact SG Group through:
https://sggroup.jp/contact/

Codester profile:
https://www.codester.com/SGGro...

Changelog

Version 1.0.0

- Initial Codester release.
- Recipient management.
- Product/category/shipping class matching.
- Recipient-specific price and customer data visibility.
- Notification logs.
- Manual resend.
- Email preview.
- HPOS-compatible WooCommerce order handling.

Final note

Supplier Order Notifications Lite for WooCommerce is designed for WooCommerce store owners who want a simple, focused way to send product-specific order emails to suppliers, staff, warehouses, and fulfillment partners.

It focuses on reliable order notification routing, clean recipient-specific order line filtering, and practical visibility control without adding heavy supplier portal, ERP, SMTP, PDF, or inventory synchronization features.

Recipient management for suppliers, staff, warehouses, and fulfillment partners
Product-specific WooCommerce order notification emails
Category-based notification rules
Shipping-class-based notification rules
Payment method conditions
Shipping method conditions
Order status trigger support
Only matching order items are included for each recipient
Recipient-specific price visibility control
Recipient-specific customer email and phone visibility control
Recipient-specific billing and shipping address visibility control
Notification logs for success and failure tracking
Manual resend from the WooCommerce order screen
Email preview before sending
HPOS-compatible WooCommerce order handling
Lightweight WordPress admin UI
Uses wp_mail and your existing WordPress mail setup
No SMTP settings, no external email API, no PDF generation, no supplier portal

WordPress 7.0 or higher
WooCommerce 10.0 or higher
PHP 7.4 or higher
WooCommerce must be installed and active
WordPress mail sending must be working on the site
Administrator access is required for setup
Recommended capability: manage_woocommerce

Tested with:
WordPress 7.0
WooCommerce 10.0.0–10.9.1
PHP 7.4.33 and 8.3.31
HPOS ON and OFF

1. Download the main ZIP package from Codester.
2. Extract the package on your computer.
3. Inside the package, locate the installable plugin ZIP:
   supplier-order-notifications-lite-for-woocommerce.zip
4. In WordPress admin, go to Plugins > Add New > Upload Plugin.
5. Upload and activate the installable plugin ZIP.
6. Make sure WooCommerce is installed and active.
7. Go to WooCommerce > Supplier Notifications.
8. Create recipients such as suppliers, staff, warehouses, or fulfillment partners.
9. Create notification rules based on products, categories, shipping classes, payment methods, shipping methods, or order status.
10. Use the Preview tab to check the email output.
11. Place a test order and confirm the notification logs.
12. Use the order screen Supplier Notifications box for manual resend when needed.

Important:
This plugin sends WooCommerce order notification emails using your WordPress mail setup. It does not replace SMTP, ERP, dropshipping, or supplier portal systems.